Free tool · Phoenix HVAC
How much are missed calls
costing your HVAC business?
Every unanswered call is a job that calls the next contractor instead. Move the sliders to match your shop and see your real monthly and yearly loss, plus how much a 24/7 AI receptionist could recover.
About 60 calls go unanswered every month.
You're losing roughly
$8,100/month
$97,200 a year in jobs that called and never reached you.
An AI receptionist could recover about
$5,427/moat a 67% missed-call recovery rateAn estimate from your inputs and industry benchmarks. Your numbers will vary.
How this calculator works
The math is simple and you can check it yourself. We take your daily call volume, the share you miss, your average job value, and your close rate, and turn them into lost revenue:
- Missed calls / month = calls per day × 30 × percent you miss
- Lost jobs / month = missed calls × your close rate
- Lost revenue = lost jobs × your average job value
The recovery figure assumes a 67% missed-call recovery rate, the benchmark for a 24/7 AI receptionist that answers instantly, qualifies the caller, and books the job before they dial a competitor. For HVAC, replacements run $5,000 to $15,000 and the average repair is around $1,200, so even a few recovered calls a month pay for the system many times over.
Common questions
How much do missed calls cost an HVAC business?
Each missed call is worth $350 to $1,200 in lost revenue, and the average HVAC contractor loses about $45,000 a year to unanswered calls. Your exact number depends on volume, miss rate, job value, and close rate.
How many missed calls can an AI receptionist recover?
A 24/7 AI receptionist recovers up to 67% of calls that would otherwise hit voicemail, because it answers instantly day or night, qualifies the caller, and books the job before they call someone else.